🔥 Overview
Most leads get lost in the noise — not because they’re bad, but because they’re unprioritized. The Lead Inbox Sorter helps you triage inbound messages and sort your leads by intent, quality, and urgency — in seconds.
No more guessing who to reply to first. This system ensures that every DM, email, or form response is tracked, ranked, and followed up with precision.
🧠Lead Sorting Framework
Lead Type | Characteristics | Action |
Hot | Asks for pricing, wants a call | Respond immediately, send proposal |
Warm | Interested but vague | Ask qualifying questions |
Cold | Casual, curious, no urgency | Add to nurture list or ignore |
🧰 GPT Prompt Stack
1. Lead Qualifier Prompt:
“Read the following inbound messages. Tag each one as Hot, Warm, or Cold, and suggest one next step.”
2. Follow-Up Generator:
“Based on this warm lead, write a casual but strategic message to get clarity on their needs.”
3. Ghosted Lead Resurrector:
“Write a follow-up to a lead who replied once but then went quiet — make it light, non-needy, and curiosity-driven.”
đź“‹ Lead Tracker Table (Notion)
Name | Platform | Message | Intent | Status | Next Step |
Jamie S. | LinkedIn | “How does this work?” | Warm | Waiting | Ask use case |
Amir R. | Email | “Send pricing please.” | Hot | Replied | Proposal sent |
Zoe K. | Twitter DM | “Looks cool!” | Cold | Nurturing | Add to newsletter |
✅ Use tags, filters, and sort by “Intent” to keep your pipeline tight.
🧪 Conversion Score Matrix
Score each lead based on 3 factors:
Lead | Urgency (1–5) | Budget Fit (1–5) | Clarity (1–5) | Total Score |
Amir | 5 | 4 | 5 | 14/15 |
Jamie | 3 | 2 | 3 | 8/15 |
Zoe | 1 | 3 | 2 | 6/15 |
This helps you decide who to move on today, who to nurture, and who to ignore.
🔄 Automation Ideas
Tool | Workflow |
Zapier | New Typeform response → Add to Notion DB with “Warm” default |
Gmail + GPT | Inbound email → Parse → Auto-score + generate reply |
Twitter | DM trigger → Send to inbox sorter with link to profile |
đź”— Bonus Use Cases
- Track ghosted leads and follow up monthly
- Create a “Lead Nurture” Notion database linked to email campaigns
- Use with GPT VA Console to prioritize responses
- Set reminders on cold leads that become warm over time
🔚 Final Word
A cold lead ignored is a missed opportunity. A hot lead delayed is a lost deal.
The Lead Inbox Sorter gives you a scalable, AI-augmented system to stay sharp, human, and revenue-focused — even in a flood of noise.
🧠Filter > Prioritize > Follow up.
Inbox → Income.
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