Here’s your standalone module:
📄 SOP Builder — Delegate or Automate
🔥 Overview
Every successful business scales with repeatable systems. The SOP Builder lets you document your operations so they can be handed off — to a VA, an automation, or a new hire — without stress, mess, or meetings.
This is your AI-powered playbook generator. Whether it’s onboarding, outreach, content publishing, or client delivery — every recurring task gets documented fast.
🧠SOP Creation Framework
Step | Description | GPT Prompt |
1. Define | What’s the task and why does it matter? | “Explain this task like you’re training a junior VA.” |
2. Break Down | Step-by-step detail | “List out every action to complete this process” |
3. Tool Stack | What platforms/tools are used | “What tech/tools are required to execute this efficiently?” |
4. Delegate Ready | Add roles or owners | “Structure this SOP for handoff to a VA/freelancer” |
5. Outcome & QA | Expected results + quality checks | “What’s the success metric of this SOP?” |
🧰 GPT Prompt Stack
SOP Generator Prompt:
“Write an SOP for [task] that includes: goal, steps, tools, expected output, and who it’s for.”
VA Handoff Prompt:
“Translate this SOP into VA-friendly instructions with simple language and bullet format.”
QA Checklist Prompt:
“Create a quality control checklist for this SOP to verify it was done correctly.”
đź“‹ SOP Table Template (Notion)
SOP Title | Area | Owner | Last Updated | Status | Link |
Client Onboarding | Ops | You | Apr 2025 | âś… Active | [View SOP] |
Weekly Newsletter | Marketing | VA | Apr 2025 | 🚧 Draft | [Edit] |
Use views by team or project area to organize SOPs for quick access.
🧠Bonus: SOP to Automation
Use SOPs to:
- Create step triggers in Zapier or Make
- Build task templates in ClickUp or Notion
- Assign steps directly in task managers
đź› Use Case Examples
Task | Delegated To | SOP Created? | Notes |
Cold outreach | VA | âś… | 3 follow-up emails + CRM logging |
Invoicing | Bookkeeper | âś… | Includes Stripe + Xero flow |
Podcast publishing | Automation | 🚧 | Being translated to Zapier |
🔚 Final Word
Every hour you spend doing a repeatable task is one you’re not scaling. The SOP Builder removes the guesswork, lets you train in minutes, and creates clarity across your ops.
🧠System > Instructions > Execution
Build once. Delegate forever.
Let me know if you want this dropped directly into your Notion system or exported as a PDF.